Project Communication Management Plan
Project and portfolio stakeholders and their influence on the project
| Project and portfolio stakeholders | Influence on the project |
| Project sponsor | · Providing the resources required to complete the project
· Paying the team in charge of developing the software · Setting project requirements that the project team needs to meet |
| Employees | · Demand an efficient, working system
· Recommend areas of improvement in the updated software |
| Customers | · Define whether the project is successful or not based on how they review the updated software
· Influence the project’s completion based on urgency to resume operations |
| Project manager | · Ensure the software update meets the requirements of the software update
· Select the right team to complete the project · Stick to the budget and timeline of the software update project |
Effective communication tools and techniques for each stakeholder
Project sponsor
Project calendar
A project calendar outlines the non-working and working days in the project and the times the project team will be working on the project. According to Dow & Taylor (2015), a project calendar for better time management in the project completion process to complete the project within the timeline provided by the project sponsor by visualizing each team member’s tasks. Project calendars are categorized into base, project, task, and resource calendars (Dow & Taylor, 2015). A base calendar is used to create calendars for the project’s resources, programs, and tasks by displaying the days and hours needed to work on the project.
Work breakdown structure
A work breakdown structure is a categorized outline of the tasks needed to complete a project by breaking down the project’s structure into manageable deliverables (Andler, 2016). Every deliverable is given a series of tasks or a single task that can be broken down into smaller tasks to meet the project’s needs. The duration of every task is planned based on the required initial and subsequent tasks.
Employees
News Center
A news center is a medium combining different communication tools such as email, company updates, and memos. This tool can be used to pass the most important information about the project, such as progress and how it could affect employees. A specific news center can be used to communicate details about the project to avoid miscommunication.
Customers
Project newsletter
A project newsletter is used to pass information about different aspects of a project, such as project schedules, engagement opportunities, and upcoming work within the project. It is also used to communicate the benefits of the project and the rationale for implementation (Andler, 2016). Project newsletters may also include information about the challenges encountered by the project team and how they have been overcome.
Project manager
Project organization chart
A project organization chart is a visual diagram displaying the project team and their roles. It enables the project manager to monitor the roles of every project team member and predict the need for more team members to complete the project on time. It also helps project team managers reassign tasks during the project implementation process based on the distribution of team members completing similar tasks within the project.
Explain why the methods of communication identified are most effective
According to Andler (2016),a project calendar and work breakdown structure are most effective in communication with the project sponsor because they enable the project sponsor to keep track of the project’s progress and predict whether it will be completed within the required timeline. A news center is the most effective in communicating with employees because it will enable the organization to provide all the information required by the employees under one platform. A project newsletter is the most effective way to communicate with customers because it enables the organization to choose specific information that needs to be passed on to customers within a specific time (Andler, 2016). A project organization chart is most effective in communicating with the project manager because it enables the project manager to keep track of the project’s success rate based on the availability of team members to complete the project.
References
Andler, N. (2016). Tools for project management, workshops, and consulting: A must-have compendium of essential tools and techniques. John Wiley & Sons.
Dow, W., & Taylor, B. (2015). Project management communication tools. Dow Publishing LLC.
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Question 
Create a 350- to 700-word Communication Management Plan for your chosen project scenario in Week 2.
Develop a table in which you identify project and portfolio stakeholders and their influence on the project
Project Communication Management Plan
Align effective communication tools and techniques with each stakeholder.
Explain why the methods of communication identified are most effective.
Format your paper consistent with APA guidelines.
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