Data Security Case Study

Data Security Case Study

Communicating Data Security Policy

Data security breaches cost clients and businesses millions of dollars across the globe. Among the leading contributors to data security breaches are employees. Some employees steal data deliberately, while others unknowingly expose organizational data to hackers (Horne et al., 2017). That calls for HR to take up the role of monitoring corporate data flow. One of the data protection policies used to monitor corporate data movement flow is checking employees’ emails.

An organization should communicate a data protection policy to employees before implementing it. Holding a live question-and-answer session to share such a policy is appropriate. This will allow the company to address all employees” concerns. Such a session will inform employees about the procedure and reassure them that the organization will respect their privacy.

The dynamics of a company will determine where a question and answer session will be held. HR managers can assemble employees in a single office in a small company if it is a small company. However, video conferencing platforms such as Zoom will be helpful if the organization involves multinational teams. The goal is to ensure all employees are actively engaged in the exercengaged          Allowing employees to submit their queries before holding the session is vital. That will enable HR leadership to know how to approach specific topics regarding specific data security policies. Also, early submission of queries will allow them to understand the employees’ most pressing needs. Employees should also be allowed to submit their questions anonymously for fear of future victimization.

The actual session should also involve the entire security breach response team. Key participants should include an IT professional who will explain employees’ vulnerability to security breaches. Also, there should be representatives of the company’s top leadership to stress the company’s commitment to data security.

Elements of a Bank’s’ Data Security Policy

Purpose

Data security policy elements include a statement defining the purpose of the policy. There are many reasons why banks would like to prevent data breaches. One of the core reasons is to avoid negative mediavoidage (Mishra et al., 2022). Negative media coverage can hurt a bank’s market prospects. Another purpose of data security protection is to enhance a bank’s reputation among its clients.

Scope

The organization must define the scope of an information security system. In this case, the bank must specify all elements covered in a data protection policy. These may include customers, infrastructure, applications, and networks under control  (Mishra et al., 2022). This will help the company not miss critical areas vulnerable to being breached.

Objectives

Also, the bank should define the objectives of a data protection policy. To that end, the company should embrace simplicity while defining these objectives. That will help all participants understand and uphold their responsibility to protect organizational data.

Access Policy

Another essential element is the authorization and access policy. This aspect defines who can access data and to what level they will access it. The element represents the responsibilities and duties of all staff in protecting data. Besides, it clarifies the approach to data protection. For instance, it will explain who will be subjected to a double or single authentication method in the organization.

Data Classification

Moreover, a bank should classify its data and the level of security to be accorded. The classification allows a bank to organize and specify who will access what data. For instance, some forms of data are protected under federal statutes; hence, the company’s role is to ensure its protection (Mishra et al., 2022). Other states are confidential; thus, the company should ensure they are protected. The third classification is public information, which anyone, including public members, can access.

Rights, Duties, and Responsibilities of Staff Members

The final element that defines the data security needs is clarifying what is expected of all staff members. The bank should explain who will make decisions relating to data protection. Also, this element addresses what will happen if a staff member leaves the bank. Organizational members” duties, rights, and responsibilities must be specific, documented, and adequately communicated to staff members.

Preventing Employee Data Theft

Companies should implement measures to prevent employee-related data theft, whether deliberate or otherwise. A helpful strategy to curb data breaches instigated by new employees is to conduct employee screening (Mathis et al., 2016). This will help the company discover whether the employee has ever been caught up in fraud incidents. If an employee has, for instance, been involved in PayPal fraud previously, then they should be disqualified. However, paying laws while conducting employee screening is essential. This will help companies avoid violating employment laws like the Equal Employment Opportunity (EEO).

On the other hand, a company should consider contracting a private data security firm to navigate employee theft among employees. The tendency of departing employees to steal property rights is expected since they no longer owe the company longevity (Mathis et al. A private data security firm will put security measures that make it impossible for employees to share critical data.

References

Horne, C. A., Maynard, S. B., & Ahmad, A. (2017). Organisational Information Security Strategy: Review, Discussion and Future Research. Australasian Journal of Information Systems, 21. https://doi.org/10.3127/ajis.v21i0.1427

Mathis, R. L., John Harold Jackson, & Valentine, S. R. (2016). Human resource management: essential perspectives. Cengage Learning.

Mishra, A., Alzoubi, Y. I., Gill, A. Q., & Anwar, M. J. (2022). Cybersecurity Enterprises Policies: A Comparative Study. Sensors, 22(2), 538. https://doi.org/10.3390/s22020538

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Data Security Case Study

Read the case study “Data Security PDF.” Submit a 2-4 page paper (excluding the cover page and reference page) answering the questions about the “Data Security” case study. Incorporate theories and practices you learned during this course into your paper. Be sure to follow APA guidelines and write your essay in the proper format, not as a question and answer.