Peer Responses – Personal Eperiences with Group Projects

Peer Responses – Personal Eperiences with Group Projects

Responding to Person 1

Hello,

Thank you for your response. I like that you thoughtfully reflected on your own experiences with group projects. Your point about early disorganization creating stress in the end was excellent. Establishing clear expectations, timelines, and ongoing communication early on can play a huge role in keeping the team on track and working efficiently. Another good idea is having someone in charge as team leader to steer the group along and keep them moving. Your suggestion to include extra time in advance to allow changes in the final stages is also excellent. Anticipating change ahead of time by agreeing on how to deal with revisions is an anticipatory measure that might avoid frustrations and keep the group on track. Your flexibility and preparation-focused response prove that good project management is being modeled effectively, even in an academic environment. These good habits will make it easy to transfer to future real-world projects.

Responding to Person 1

Hello,

Thank you for your post. Knowing about your experience conducting the Shingi Kaizen event and how your team dealt with early- and late-project timing challenges is good. You were outstanding in emphasizing the value of proper planning and communication at the start. Advance notice would have helped assemble the right team and smooth the kickoff. The fact that your team could manage to adjust when the scope shifted toward the end of the project to dividing the team to work on multiple tasks concurrently is quite impressive. This demonstrates strong team play and an ability to adjust in high-pressure situations, which are valued in project management. However, successful project teams have found themselves navigating scope and timing challenges by proactively communicating, managing resources, and working together. Your experience is an excellent example that demonstrates these values in practice. Thank you for sharing such a real-world example that adds depth to our discussion.

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Peer Responses – Personal Eperiences with Group Projects

Reply the following discussions.

• Topic: Addressing the Issues:

• • For the early-stage timing issue, explain how you would address or have addressed this issue in your project. Consider strategies such as revising project plans, enhancing communication among stakeholders, or securing additional resources.
  • For the late-stage timing issue, discuss your approach to resolving or mitigating this challenge. Consider strategies like change management processes, risk assessments, buffer time, etc.
    

    Personal Eperiences with Group Projects

Person 1

I haven’t truly worked on a real-life project yet, but I’ve definitely noticed how timing issues can affect how smoothly things go, even in school group work. One early-stage timing issue I’ve seen is when a project doesn’t get started right away because the group isn’t organized or people don’t know what they’re supposed to do. That can lead to a lot of waste of time in last-minute stress. If I were in that situation, I would try to get everyone on the same page right away by setting clear rules, creating a timeline of when things need to get done, and making sure communication is consistent. Even just having one person take the lead can help move things along. A late-stage timing issue might happen when someone wants to change something close to the deadline, like changing the topic or adding extra tasks. This can be frustrating, especially if most of the work is already done. To avoid that, I would try to leave extra time before the final due date, just in case something unexpected comes up. I’d also want the group to agree on how to handle changes before we get too far in. I think the key is staying flexible early on and being prepared for changes later.

Person 2

I was recently involved in a Shingi Kaizen. These events usually start with problems that need a solution. Our project started with having a tool and needing to find a way to utilize the tool to support our drive for safety. This was an unusual approach for Shingi event, but we made it work!

Issues we ran into consisted of timing of creating the team and receiving initial information, vacations for team members (missed meetings), and creating a scope that was Shingi approved (7 hours for just the scope).

The early-stage issues would have been the concerns with creating a team in such a short amount of time, we were close to not being able to start the project on time. Though we did have a great team in the end. This concern with creating a team was a successor of struggling with creating a scope that would be Shingi approved. To address this issue, I would say we needed more advance notice so that we had time to create a team with the correct members.

Our late-stage timing issue was the Shingi leader requesting additional analyzing with our new tool, which at the start was not in scope for our project. This added additional work, but we overcame the obstacle by splitting our group up and working on multiple things at the same time.