Implementation Plan Design

Implementation Plan Design

Proper implementation of the designed plan for any project is the most critical aspect of what it takes for the vision to become successful. Implementation includes support, education, and training, identifying the flaws in the process, the appropriate time dedicated to the project, and willing participants. During the planning stage, the leader must communicate the plan and expectations from the change to everyone through detailed training.

Implementation requires preparedness and knowledgeable users. Lack of transparent and meaningful communication allows for confusion and disorganization, therefore leading to failure. Any change to a process is anxiety-producing; the fear of the unknown follows the change. The staff that is influenced by the change through workflow needs support from upper management. This supports reduced anxiety and encourages a sense of confidence, which leads to better adaptation to the change. Communicating and coordinating activities across the state-level partners to reduce duplication of efforts and maximize efficiency was a key goal of the in-person workshops. (Moreland-Russell, S. et al., 2018).

Implementation begins with planning being the first step and ends with an evaluation of the prospect plan. However, transitioning is so significant that it is the primary action plan for a prospective plan. Once the transition occurs, an open forum for constructive feedback is crucial; this identifies the gaps and issues with the newly implemented plan and opens a window of opportunity to eliminate the flaws in the system and allow for improvement. After evaluation, the maintenance follows to ensure consistency and continuity of the success. An Alert System is a small modification to the current system with a significant change in an outcome. Once the “Alert System” is implemented, any findings that are out of range will be highlighted to bring the care provider’s immediate attention. A smooth transition is a transition that does not create interruption during the beginning of the implementation of a system.

Management and Leadership

 There are various qualities a leader needs to be able to manage the change easily with minimal interruption to the current system. A good leader brings a sense of security and trust for staff to feel confident and also to be positively influenced to take part in the change. Strong leadership is an advocate for the staff; according to Kumar, S. (2015), advocacy is the act of pleading or arguing in favor of something. It highlights changing the “what is” into a “what should be.” Delegation is another skill a leader must have. This single skill can drastically affect the implementation process for the better. By appropriately delegating tasks to different people, the leader can gain team participation from the staff at a higher level. This encourages teamwork because it gives a sense of belonging to new development. The dedicated staff automatically will start looking for success and will do what it takes on their part to promote success.

Leading such a transition requires an assessment of the tools the users might need to achieve a proposed goal. Those tools are guidelines, emotional and technical support, training, and time to adjust to the newly implemented method. Without guidelines, there is no structure to follow, and this brings disorganization. Guidelines allow for autonomy for staff to decide what is within their restrictions to do and know what is going on.

Support is divided into two areas. Emotional support is by ensuring the change is communicated, and each member takes the time and training they specifically need to adjust to the change. Technical support is having access to the right tools and documentation system, computer, and understanding whom to contact if anything goes unexpected. Another one of the essential duties of a leader of a project is to know what should take place if the transition does not go as it was planned. A strong leader will have a backup plan to deal with an unexpected event if it arises. Management does not conclude but includes problem-solving and troubleshooting as it arises.

These leadership skills ensure that the transition will not negatively affect patient care while transitioning but only improve patient care outcomes. Management also is responsible for monitoring the costs and evaluating the expenses to stay within the budget. The alert system will save much money through complication prevention. The exact amount is unclear until this is implemented and measured against previous data.

Stakeholders, Policy, and Regulations

The stakeholders include physicians, nurses, anesthesia care teams, and patients. The “Alert System” improves efficiency through improving preparedness by the health care provider for any adverse and unexpected events through necessary information documented previously. The alert system is another form of communication that brings attention to any abnormal documented information that prepares the care provider for the next level of care. This system reduces complications by improving the knowledge and information the healthcare provider has for a safer practice. The change is so minute that it does not need investigation on regulations and policies that are already in existence.

Law is inextricably linked to the subject of patient safety in several different ways. The nurse or doctor is accountable to their employer, the patient, the registration body, and the law (Tingle, J. 2020). Adding this modification does not ethically or physically jeopardize patient safety and security. The alert system increases the accountability of healthcare providers because, through this system, it is documented that the healthcare provider is given the appropriate information that it takes to provide safe care.

Timing

The appropriate time a plan needs to be implemented depends on the extent of that plan. For example, bringing in a whole new documentation system requires a reasonable amount of time to transition versus a small modification to the current documentation system, such as the “Alert System.” For an alert system change implementation, two weeks for training and implementation is sufficient. The first week is to provide staff with handouts and educate the staff on the change with visuals (pictures and slides). The second week is to go live with the change and be available to help with questions that arise during the first part of transitioning. Inform the doctors and patients that there is a change taking place so they understand slower speed than usual. The next two weeks (third and fourth) will be on making sure everyone is on board with the change and letting staff get comfortable with the change, and from here on, maintenance is the requirement.

Conclusion

United States physicians and consumers are increasingly ready to embrace a dramatic expansion of the “high-tech” personal medical kit (Santilli, J., & Rosenberg, F. R. 2015). The innovation has taken patient care to a safer level. Technology is advancing at a very rapid speed and improving to help healthcare providers provide safer care. This improves patient care to high-quality care by preventing or reducing any possible error. The Alert system brings attention to any abnormality and prepares the healthcare providers for any unexpected and undesired events. This small modification is not very costly yet saves much money through complication prevention; after planning comes implementation, which is incredibly crucial since any planning is unsuccessful without proper implementation. For the implementation of a plan, an influential leader must ensure the necessary tools are present. Those tools are elements such as emotional and technical support, delegation skills to engage staff, advocacy to ensure what is right takes place, budget management, safety, training, and education to reduce anxiety, confusion, and chaos.

Policy and guideline is another aspect of the change that must be in place before the change gets implemented. This brings structure and prevents further disorganization. The policy is vital to ensure staff is staying within the limit and following the laws that are already in place. The Alert System is a small modification of the current system that would need a short time for transition, and the training does not contain much new information to be retained by users. Even though the change is so minimal, the outcome is so great. Improving patient safety and taking care to a different level creates high-quality care with fewer complications.

References

Kumar, S., Kumar, N., Adhish, V. S., & Reddy, R. S. (2015). Strategic Management and Leadership for Health Professionals — Skills To Leverage Resources To Achieve Health Goals. Indian Journal of Community Medicine, 40(3), 158–162. https://doi- org.library.capella.edu/10.4103/0970-0218.158845

Moreland-Russell, S., et al. (2018). Evaluating centralized technical assistance as an implementation strategy to improve cancer prevention and control. Cancer Causes & Control, 29(12), 1221–1230. https://doi-org.library.capella.edu/10.1007/s10552-018- 1108-y

Tingle, J. (2020). The relevance of law to patient safety education and training. British Journal of Nursing, 29(1), 64–65. https://doi-org.library.capella.edu/10.12968/bjon.2020.29.1.64

Santilli, J., & Vogenberg, F. R. (2015). Key Strategic Trends that Impact Healthcare Decision-Making and Stakeholder Roles in the New Marketplace. American Health & Drug Benefits, 8(1), 15–20.

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Implementation Plan Design

Preparations

Read Guiding Questions: Implementation Plan Design [DOC]. This document is designed to give you questions to consider and additional guidance to help you successfully complete this assessment.

As you prepare to complete this assessment, you may want to think about other related issues to deepen your understanding or broaden your viewpoint. You are encouraged to consider the questions below and discuss them with a fellow learner, a work associate, an interested friend, or a member of your professional community. Note that these questions are for your own development and exploration and do not need to be completed or submitted as part of your assessment.