Gantt Charts

Gantt Charts

Gantt charts are important for assigning roles and responsibilities in project management. Gantt charts support managers to ensure that all activities are accounted for, their order of performance is logical and appropriate, and that completion times for each activity and the whole project are determined (Veith et al.,2013, p. 3). The project is broken down into single measurable tasks, which then need to be put into a suitable sequence. The longest-time path through the task sequence also called the critical path, determines whether project deadlines are met on time. The critical path also determines the number of resources and financial resources needed for the timely completion of the whole project. Gantt charts can be extraordinarily complex and unsuitable for small enterprises (Advantages and Disadvantages of Gantt Charts, 2021).

An organizational structure decides the communication methods, aspects of project management, and communication channels. Ahmady, Mehrpour, and Nikooravesh (2016) argue that an organizational structure indicates the chain of communication and hierarchy of roles in a given project; this helps manage staff performance and coordinate work activities. According to Ahmady, Mehrpour, and Nikooravesh (2016), organizational structure determines reporting and formality in the organization, the working scope of people as working in a group and includes the outlook of systems by which all aspects of the organization are coordinated, and efficiency in the organization is guaranteed.

Create a detailed Gantt chart, including the roles and responsibilities of the participants (this could be integrated in your Gantt chart if using http://www.ganttproject.biz/)

Gantt Chart

Create an organizational structure to carry out the project, and add a commentary regarding your team structure

Figure 1. Organisational chart

Commentary

The organizational structure herein is meant to implement the project to lease space for the fifth store plan. The organizational structure has been determined by such factors as communication channels, professionalism, hierarchy, and the suitability of a staff member to handle a task. It leverages making communication channels as short as possible, ensuring efficient reporting, reducing bureaucracy, and achieving optimum responsibility.

References

Veith, S., Alles, C.M., Mersiowsky, I., Barr, S. and Johnson, D., (2013) The Benefits of Applying Project Management Tools to Life Cycle Assessments. (http://citeseerx.ist.psu.edu/viewdoc/download?doi=10.1.1.969.5047&rep=rep1&type=pdf). (Accessed 13 May 2021)

Project-Management.com. 2021. Advantages and Disadvantages of Gantt Charts. [online] Available at (https://project-management.com/advantages-and-disadvantages-of-gantt-charts/) [Accessed 13 May 2021].

Ahmady, G.A., Mehrpour, M. and Nikooravesh, A., 2016. Organisational structure. Procedia-Social and Behavioral Sciences, 230, pp.455-462.

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Project Management – Part 2

Scenario

Manley’s is a family-owned home improvement specialist similar to Homebase. It has 4 stores around London and is planning an expansion. Like its competitors, it offered DIY solutions as well as a range of furniture, and kitchen and bathroom design. Its unique selling point is the fact it employs designers and, through subcontractors, offers guaranteed installation and workmanship such as plumbing, electrical, etc.

Gantt Charts

Due to these unique services which helps the customers to achieve designer houses at an affordable price, Manley’s enjoyed a financial success and a rapid growth. The first store opened 7 years ago, the 2nd store 3 years ago, the 3rd store 1 years ago and the 4th store opened last week. Several other stores are in the plans. However, Manley’s only online presence is a static web page showing the location of its 3 stores (the page has not been updated for the 4th store yet), there is no possibility to either order online or book appointment with designers. Also now that there are 4 stores and several more in the pipelines, the owner’s son feel that it is time to have a Management Information System to improve customer service and operations through help managing stocks, personnel, subcontractors, marketing, customers data, etc. Finally the owner is planning on either creating a loyalty programmers or joining one such as Nectar card to give encourage repeat customers through benefits and promotions.

During the last board meeting, an experience manager saw the necessity to handle these tasks as projects and recommended to get a project consultant to help out. The board decided to hire you as the project consultant, as they want everything to be done within 3 months.

Task 2 of 2 – Project details (AC2.1, 2.2 and 2.3)

Currently Manley’s employ 4 store managers, 4 store assistant managers, several store attendants, , several designers, 1 HR officer, 1 Accountant, 1 procurement manager, 3 account executives in charge of maintaining relationship with suppliers, 1 executive assistant and 1 administrator. In addition, the owner and his son are involved in the management of the organization. There is no IT department looking after the information and IT infrastructure of the company.

Instructions

Select one of the projects and:

1. Create a detailed Gantt chart, including the roles and responsibilities of the participants (this could be integrated in your Gantt chart if using http://www.ganttproject.biz/)
2. Create an organizational structure to carry out the project, and add a commentary regarding your team structure