Capstone Project – Work Schedule Tool
Instructions: Use this tool to create a work schedule for your capstone project. In the appropriate column, indicate the specific task or activity, as well as the target date for implementation of that activity or task. If an activity requires a span of time, such as implementation over a particular week, simply include the range of dates in the target date column. You may add additional rows as needed: Capstone Project – Work Schedule Tool.
Delete the red explanatory wording and use this form.
Name: ____________________________________________________
Capstone Project Work Schedule
| Activities | Target Date |
| Initial stakeholder alignment meeting to introduce standardized narcotic waste process, discussing critical challenges in current documentation procedures, obtaining preliminary buy-in from nursing leadership, pharmacy director, and unit managers | 11/15/2024 |
| Comprehensive stakeholder engagement strategy development, mapping communication channels, identifying key influencers, creating tailored communication approaches for day and night shift nurses, and establishing formal feedback mechanisms | 11/30/2024 |
| Design and production of detailed step-by-step narcotic waste procedure pocket cards, ensuring content is clear, concise, and aligned with DEA regulations and Joint Commission standards, with input from pharmacy and nursing leadership | 12/10/2024 |
| Develop comprehensive training materials, including PowerPoint presentations, interactive modules, case studies, and practical demonstration guides covering two-nurse verification processes, documentation requirements, and regulatory compliance expectations | 12/15/2024 |
| Create a sophisticated weekly audit template for documentation compliance, incorporating specific checklist items for two-nurse verification, proper signatures, waste documentation accuracy, and alignment with the state board of nursing requirements | 12/20/2024 |
| Conduct in-depth training sessions for day shift nurses, including hands-on practical demonstrations, scenario-based learning, and interactive discussions about challenges in narcotic waste documentation | 12/28/2024 |
| Execute parallel training sessions for night shift nurses, customized to address unique workflow challenges, shift-specific scenarios, and potential documentation barriers specific to night operations | 01/04/2025 |
| Implement initial documentation process for narcotic waste, introduce new pocket cards, establish clear workflow integration points, and provide immediate support resources for staff during the transition | 01/10/2025 |
| Launch weekly documentation audits, establish systematic review processes, track compliance rates, identify immediate areas of improvement, and provide real-time feedback to nursing staff | 01/15/2025 |
| Conduct comprehensive midpoint project review, analyze initial compliance data, assess training effectiveness, and develop preliminary intervention strategies for observed documentation gaps | 01/31/2025 |
| Perform detailed analysis of the first month’s documentation compliance rates, generate statistical reports, identify systemic challenges, and prepare targeted improvement recommendations | 02/15/2025 |
| Develop precise, data-driven interventions addressing specific compliance shortfalls, tailoring approaches to unique challenges identified in documentation audit results | 02/28/2025 |
| Execute focused follow-up training targeting staff with documented low compliance rates, providing individualized coaching and additional support mechanisms | 03/15/2025 |
| Prepare extensive project outcome report documenting implementation journey, quantitative compliance improvements, challenges overcome, and recommendations for sustained process enhancement | 03/31/2025 |
| Conduct final comprehensive project evaluation, synthesizing all data, preparing recommendations for long-term process standardization, and developing sustainability strategy for narcotic waste documentation | 04/15/2025 |
Reference
Heagney, J. (2022). Fundamentals of project management (6th ed.). AMACOM.
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Question 
Work schedule
Getting Started
Throughout the NUR-495 course, you will actively engage in strategically planning for and managing a planned change project within the scope of your current professional role. For this field-based project, you will identify a specific problem or need to serve as the foundation for a faculty-guided capstone experience. Project-related experiences are integrated throughout the course, and will involve application of strategic planning and management processes.
As you consider the activities necessary to implement your capstone project, you will find many similarities between the “planning and implementation” phases of the nursing process and the “work schedule” used to guide the capstone project. In both cases, these steps serve as an action plan to direct specific activities and tasks that will facilitate achieving a specific outcome. In the case of your project, the work schedule serves as a dynamic plan to communicate the activities and tasks that are necessary to perform to successfully achieve your project outcome.
Upon successful completion of the course material, you will be able to:
- Create a work schedule to facilitate achievement of the project outcome.
- Implement the activities of your strategic plan necessary to complete the capstone project.
Resources
- Textbook: Fundamentals of Project Management
- File: Work Schedule Tool.docx
Background Information
As discussed in Workshop One, the planned change process is rather iterative in nature, with dynamics that are organic rather than static. For this reason, we tend to think of a planned change project as a work in continual process. With each workshop, you will polish and fine-tune aspects of your plan as part of the learning process.
Each facet of the planned change process will be unpacked, examined, and critically applied to your capstone project. As you advance in the course, each workshop will bring an opportunity to carefully reflect upon and streamline your work. When the capstone course ends, your final project documentation will accurately articulate the planned change process that you have created and managed.
In the previous workshops, you carefully considered multiple factors that affect the change process. A thorough examination of stakeholders, SWOT analysis, financial implications, and external influencing factors afforded an opportunity to polish your problem statement and corresponding plan for evaluation. This week, you will build on those foundational tasks and focus on developing a detailed work schedule for the tasks and activities involved in the capstone project.
Instructions
- Review the rubric to make sure you understand the criteria for earning your grade.
- In the Fundamentals of Project Management textbook, read chapters 7,8, and 9.
- Revisit the capstone work you completed in Workshops One and Two, as well as the instructor feedback that you received regarding the strategic plan and/or the capstone project.
- Download the file Work Schedule Tool.docx.
- For your own use, draw a visual aid work breakdown structure for your capstone project. Do not post or submit it, but retain it for use as you manage the change process. This valuable tool will help capture the scope of your project and your needs for time, material, and other resources to achieve the stated outcome.
- Using the Work Schedule Tool, create a work schedule for your capstone project. Be sure to include the specific activities and tasks that are necessary to achieve the capstone outcome, as well as the target date or range of time designated to implement those activities/tasks. Please note that some of your activities may have already taken place, and that is perfectly fine. Remember: Implementing a change project is an ongoing process, and may not always proceed in a linear fashion.
- When you have completed your assignment, save a copy for yourself and submit a copy to the 3.4 Assignment submission page by the end of the workshop.
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