Project Management Implementation Plan

Project Management Implementation Plan

Human Resources Plan

Human resources will be hired based on their experience, knowledge, and capabilities. The most important human resources will include the project manager, financial advisor, and structural engineer; their primary roles and responsibilities are discussed below.

• Project Manager

Role

The project manager will communicate the project’s progress to the project owners and ensure that the project team has the resources required to complete the project. They will be required to collaborate with team members to make decisions that enhance the project’s success.

Authority

The project manager will directly report to the project owner. They will have authority over the project team and regulate the conduct of project team members by reprimanding mistakes that could affect the project’s success and resolving conflicts among project team members. The project manager will also have the authority to approve the use of funds provided for the project to prevent mismanagement.

Responsibility

One of the responsibilities of the project manager will be forecasting project requirements and ensuring that all project requirements are provided before the project is initiated. The second responsibility will be selecting the project team and monitoring their performance to ensure that they complete the project successfully. Thirdly, the project manager’s responsibility is to create a schedule for the project based on the estimated project completion time. Lastly, the project manager will be resolving conflicts among project team members to promote collaboration.

Competency

The project manager’s competencies will include good communication skills, leadership skills, problem-solving skills, and time management skills. They will also be required to have at least five years of experience in project management and a bachelor’s degree in project management.

• Financial Advisor

Role

The financial advisor will advise the project manager on managing the funds set aside for the project. They will also recommend the most appropriate materials to use in construction projects to ensure that the purchased materials are within the project’s budget and meet the project owner’s quality requirements.

Authority

The financial advisor will have the authority to approve the release of funds from the project’s account because their signature will be required every time money is being withdrawn to purchase project resources.

Responsibility

One of the responsibilities of the financial advisor will be monitoring the project’s account to ensure that funds are not being mismanaged. The second responsibility will be talking to the project owners to determine their financial capacity and assisting them in developing a financial plan for the project. Thirdly, the financial advisor will interpret financial reports to help the project owners understand how funds have been used.

Competency

The financial advisor’s competencies will be a bachelor’s degree in finance, at least three years of experience as a financial advisor, project management skills, good communication skills, and analytical thinking.

• Structural Engineer

Role

The structural engineer will provide technical advice on the most appropriate structures within the project budget and select the most suitable construction materials. They will also regularly inspect the buildings to ensure that they meet safety standards.

Authority

The structural engineer will have the authority to approve or reject construction materials. They will also have the authority to order the project team to demolish a structure to avoid massive losses that could occur when the structure collapses.

Responsibility

The primary responsibilities of the structural engineer will be designing the structure of the building to be constructed, providing technical advice to the project team, collaborating with architects to select the most appropriate designs, and obtaining building approvals.

Competency

The structural engineer should have a bachelor’s degree in structural or civil engineering and be registered with chartered structural engineers.

Project organization chart

Staffing Management Plan

The contractor will be in charge of hiring the project team members and delegating tasks based on the member’s experience and expertise. The hiring process will begin by advertising vacant positions. Applications will then be reviewed based on the candidate’s qualifications. The contractor will collaborate with the organization’s human resource management team to screen applicants and select the best project team members. The team members will be hired on a contract basis. The contract will be active throughout the project duration and may be renewed if the company has another project. The number of staff will vary based on the responsibilities in every position. For instance, there will be one contractor, one structural engineer, one financial advisor, one supervisor, one foreman, one accountant, and ten casual workers.

Quality Management Plan

Implementation of The Organization’s Quality Policies

Remark Private Construction ensures that project owners get the best quality at an affordable cost, hence effective quality management. According to Morfaw (2009), quality management includes overseeing all tasks and activities that need to be accomplished to maintain the required excellence level. The quality policies will be implemented by following various steps. The first step will be defining quality standards. The organization will be specific on the required quality structural standards and the quality of construction materials to be used. The second step will be establishing an implementation team. The team will conduct quality audits and plan to ensure that the project meets the required quality standards. The organization will outsource a Service Provider and a Management Representative to guide the quality implementation team on what to do, including how to improve quality. The third step will be training project team members to create awareness of ISO 9000 programs. The programs will focus on informing the project team members about their responsibility within the quality management framework and what the organization intends to realize by implementing quality management. The fourth step is training project team members to equip them with any additional skills needed to meet quality standards. The fifth step is comparing the organization’s existing quality standards with the ISO 9000 requirements. The sixth step is documenting the implementation plan that clearly outlines the measures being taken to comply with ISO 9000 standards. The organization will also regularly review the quality policies to ensure that they conform with changes in the construction industry, such as changes in quality regulations set by federal and local governments.

Strategies for Meeting the Quality Requirements Set For the Project

The project team plans to meet the project’s quality requirements through quality planning, quality assurance, and quality control. Quality planning will include setting high-quality standards, reviewing the risks to success, defining the goals to be met, and defining the methods used in testing, predicting, controlling, and verifying success. Quality assurance will be used to assure stakeholders that all quality-related activities are being completed with adherence to the organization’s quality policies. The project team will use different metrics to determine whether the quality management plan is being implemented as required. The team will also use the metrics to verify and predict the achievement of the project’s goals and identify areas of improvement. Quality control includes operational approaches aimed at ensuring quality standards, such as identifying, analyzing, and correcting problems (Martinelli & Milosevic, 2016). The team will monitor project outputs and use customer feedback to assess quality and make any necessary improvements.

Procurement Plan

Acquiring External Resources

According to Larson & Gray (2017), a project’s success is dictated by the timely delivery of the required products and services. The project will use different procurement methods to acquire the goods and services required to prevent shortages, resulting in project delays. One of the methods will be tendering. Tendering invites suppliers to submit a bid to provide required goods and services (Brenck & Peter, 2007). The team will focus on restricted tendering to limit the number of proposals and make it easier to select a supplier within the shortest time possible. Restrictive tendering includes setting specific requirements that bidders should meet. The second method will be the request for quotations. This method invites suppliers to bid for a supply contract and include their price list. The team will request quotations to ensure that the selected suppliers offer their products within the project’s budget. The project team will also source goods and services from a single source during emergencies to avoid stopping construction. Emergencies may occur if the team requires an urgent supply of goods and services and the contracted supplier does not have them. All suppliers will undergo a vetting process, which will include different steps. The first step will be accessing the supplier’s credibility by asking them to refer one of their customers. This information is vital in determining the advantages and drawbacks of working with a supplier. The second step will be assessing the supplier’s ability to operate based on essential factors such as finances, supply chain, infrastructure, disaster plans, and ethics. An ideal supplier will have a proper disaster management plan to guarantee the continued supply of goods and services even if a disaster occurs. Additionally, a financially stable supplier will have a good supply chain that guarantees the timely delivery of goods and services. Ethics will be considered by determining whether the supplier acts ethically by hiring employees who have met the legal age.

Managing the Procurement Process

The procurement process will begin by signing a contract with selected suppliers. The contract will include details on quality requirements, delivery schedules, delivery arrangements such as where the goods should be dropped, and payment procedures, including the mode of payment and the duration the organization will be taking before paying suppliers. The second step will be placing the purchase order and defining the specifications of the required goods and services, the price, and the terms and conditions of the goods and services being supplied. The third step will be the receipt and inspection of the goods and services to ensure that they meet the organization’s requirements. This step may include creating a discrepancy report if the goods and services do not meet the specified standards. The fourth step is clearing the invoice and making payment. After inspection, the project team will align purchasing and accounts payable to complete the procurement process and confirm that the required documents have been attached. The project team will be required to maintain records and relationships with the supplier when an audit is needed to evaluate tax compliance. Maintaining relationships is also essential because it makes it easy to re-order a product. The team will also provide feedback to suppliers to help them identify areas for improvement or changes that should be made in the contract or product.

References

Brenck, A., & Peter, B. (2007). Experience with competitive tendering in Germany. Competitive Tendering of Rail Services, 139-164. https://doi.org/10.1787/9789282101636-6-en

Larson, E. W., & Gray, C. F. (2017). Project management: The managerial process. McGraw-Hill Education.

Martinelli, R. J., & Milosevic, D. Z. (2016). Project management toolbox: Tools and techniques for the practicing project manager. John Wiley & Sons.

Morfaw, J. N. (2009). Total quality management (TQM): A model for the sustainability of projects and programs in Africa. University Press of America.

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Write a 1,400- to 2,100-word Project Implementation Plan. The plan must include the following sections:

• Human Resources Plan: This plan should include roles and responsibilities, a project organization chart, and a staffing management plan. Your plan should:
• Analyze the roles and responsibilities in the following areas: Role, Authority, Responsibility, and Competency that are needed to complete a project.
• Include a project organization chart that displays project team members and their reporting relationships.
• Provide a staffing management plan that includes how human resource management requirements will be met, including when and how project team members will be acquired and how long they will be needed.

• Quality Management Plan: This plan should include the quality management plan for implementing the organization’s quality policy and the quality metrics. Your plan should:
• Examine how the organization’s quality policies will be implemented.
• Explain how the project management team plans to meet the quality requirements set for the project.

• Procurement Plan: This plan should identify the types of external resources that must be secured, the process for selecting and managing these external resources, and the metrics to evaluate the external resources. Your plan should:
• Describe how a project team will acquire goods and services from outside the performing organization.
• Evaluate how the procurement processes will be managed, from developing procurement documents to contract closure.