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Peer Responses

Eunice

Peer Responses

Question 1

Replying to Person 1

Hello,

This is a great post. From the outset, you stated that you chose the report because you are passionate about it, giving you an edge while analyzing it. Among the strengths you identified is the appropriate headings for each report element. Headings are important because they help readers access different aspects with ease (Baker, 2001). The authors of the World Health Organization (WHO) also distinguished different sections with bold headings and higher font sizes, making them easily readable. Another strength of the report that I agree improves the report’s effectiveness is the usage of graphs to describe data. This is important because sometimes readers may not have time to go through the entire report, but they can skim through these data in graphs and figure out vital highlights (Baker, 2001). In addition, another strength not stated in the post that I find insightful is the use of graphics, such as images. The first page of the WHO report has an image of a woman and a child who are seemingly in distress, emphasizing the need for mental health interventions.

References

Baker, W. H. (2001). HATS: A design procedure for routine business documents. Business Communication Quarterly, 64(2), 65–76. https://doi.org/10.1177/108056990106400207

Replying to Person 2

Hello,

This is an insightful post. You have identified key elements of effective report writing that enhance ease of access and reading. In particular, headings are effectively used, with varying font sizes and boldness, to ensure hierarchy and easy understanding of content (Schneider et al., 2018). Great point. Furthermore, the report on the ‘Global Gender Gap 2024’ is quite dense, as you put it. This calls for the usage of graphics to summarize some key points and data instead of reading the entire report. Another HAT guideline I found informative is font uniformity. Using uniform fonts across the report creates a sense of professionalism, improving the report’s credibility among readers (Schneider et al., 2018). In addition, another strength of the report that I find useful is the inclusion of a table of contents, which eases access to different sections of the report.

References

Schneider, W. J., Lichtenberger, E. O., Mather, N., & Kaufman, N. L. (2018). Essentials of assessment report writing. John Wiley & Sons.

Question 2

Replying to Person 1

Hello,

One way to determine the effectiveness of an outline is if it addresses all elements of a report. In this regard, your outline is effective since it addresses all report sections, from the introduction to the conclusion. You made the reading of your report on the application of artificial intelligence by not only including the major headings but also subheadings, making it easy for a reader to understand its structure. To improve your report outline, consider adding key data points to introduce the reader to the main data used in the report. If a reader does not have enough time to read the entire report, they could refer to these data points, which act as a summary. I would not recommend you eliminate any element from the outline since all of them are relevant to the report’s contents. Finally, to ensure effective delivery, I recommend introducing the main ideas that address the report’s thesis to the draft.

Replying to Person 2

Hello,

Your outline is well structured, capturing vital report elements. However, the outline does not include a conclusion, a key element in the report. In this regard, in case you did not include a conclusion in your initial report, I recommend that you review it and draft a conclusion, which is a summary of key points in the report. To improve your outline further, I recommend highlighting study limitations in the outline, which goes a long way to bolster the depth of your analysis. While the outline is quite insightful, I recommend eliminating or merging some elements in the fourth section of the report: issues and advantages of technology in accounting. To some extent, the issues and advantages are summarized in the outline. One could improve on this by merging them into two: human resources and technical segments. I feel that an outline should not give a writer a hint of one’s findings before they access it. You may introduce the strong evidence you used in the draft to enhance the outline’s focus. This will help readers with limited time to refer to such evidence, which may include key data points.

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Question 

Question: respond to the post of a peer and offer suggestions about what other strengths are present in the report your peer shared.

Person 1

Link: https://iris.who.int/bitstream/handle/10665/356119/9789240049338-eng.pdf?sequence=1

This report is about mental health around the world. Although it is not a short report, it was interesting to skim through and especially look at the graphs and tables provided. I chose this report because I care very strongly about mental health and the mental health of those around me.

Using the HATS guideline, “H” stands for headings. This report had many different useful headings. The report included a table of contents with page numbers, a foreword, and a preface, or, in other words, the abstract. Each section had appropriate headings as well. Headings had larger font and different color text. “A” stands for access. I found this report to be straightforward to access. I was able to download the full version on my computer to be able to view the entire report. There were no bullet points or easy-to-find markings for important information, but many different tables and charts showing statistical data and important terms from each section. “T” stands for typography, and this report included creating use of this. The font was the same throughout the report, just different sizing for headings. The text was easy to read, and the entire format was eye-appealing. I like that it included different colors in charts and tables, as it caught my interest versus other reports. “S,” for space, was utilized very well. There was not too much information on the page that made me feel overwhelmed. I like that graphs and tables were on separate pages with a small paragraph describing what was shown.

Person 2

WEF_GGGR_2024.pdf (weforum.org)

For this discussion, I chose to focus on the Global Gender Gap Report of 2024. This report is created by the World Economic Forum. Regarding headings, this report has clear headings throughout the report following the order of the table of contents. They are bolded and in a larger font to promote a hierarchy. The headings make the content easy to find and create a good flow throughout the report. The document is very dense, with lots of words which does impact the readability a bit. It is understandable once read but it is a lot of information to take in. This report is not short, but the inclusion of graphics does make it easier to look at and digest.

The text is quite small as it is already a very long report, so I believe it is smaller to fit more information without making the report even longer. The same font is used throughout the report, so it maintains professionalism. I would say the pages are well balanced and follow a strict format throughout the entire thing. There is a good amount of whitespace, so the pages are not just words with nothing else. There is also only a small amount of color used so it would be well presented even if printed in black and white. The graphs contain color but are still labeled so they are not dependent on the color. All in all, I would say this report follows the HATS guidelines. The only thing I would say, is that it is a bit overwhelming considering the number of words contained in smaller spaces.

Peer Responses

Peer Responses

Question 2

 Comment on the outlines of your peers by answering these    questions:

  1. How well does the outline address all parts of our assignment?
  2. What might the writer consider ADDING to his or her outline?
  3. What might the writer consider REMOVING from his or her outline?
  4. What ideas in the outline should the writer be sure to use in his or her draft?

Person 1

Outline of Artificial Intelligence in Accounting

Person 2

Outline for Accounting Through the Integration of Technology

  1. Introduction
    1. State that the report’s purpose is to describe the accounting profession and how increased technology is bringing automated accounting into the accounting field, reducing the use of paper, pencil, and calculator accounting.
    2. Overview of the topics I cover in the report in the order that I cover them.
  2. Understanding Accounting
    1. Define accounting
    2. Give a brief history of accounting
    3. Explain different types of accounting
  1. Issues and Advantages of Technology in Accounting
    1. Technical issues, system failures
    2. Fewer errors and mistakes
    3. Faster and more efficient
    4. Replacing jobs for accountants
  2. Future of Accounting
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